Or, find a subject-matter expert within your company with a lot of experience and wisdom who is willing to share their story and advice in exchange for the speaking experience. To cut costs, however, look for a keynote speaker who is just starting out and wants to boost their exposure. Looking to book a famous celebrity? Expect to pay between $50,000 and $100,000. Booking a well-known individual with extensive experience in a subject, such as a renowned published author, will cost between $10,000 and $25,000. The price of a keynote speaker or a presenter at your event can vary. Speakers and presenters Estimated cost: + $4,500 to $8,500 for a professional speaker with solid experience Plan an average of $64 per gallon for coffee, depending on the type you serve and the condiments you provide.Ĥ. One area where you can’t”and shouldn’t”skimp is coffee, tea, and water service throughout the event. If you plan an all-day event, cut costs by booking a food truck for lunch and letting guests cover their own meal, or schedule a two-hour break for dinner so everyone can grab a bite before regrouping for evening events. Your budget depends on knowing if you’ll have waffle and omelet stations ready for attendees at 7 a.m., or if you’ll let guests fend for themselves before starting morning sessions at 9 a.m. But if F&B is your responsibility charge, you’ll have to determine how many people you’re feeding, and how much you are going to feed them. If your venue pricing includes meals, snacks, and coffee, you might not have separate F&B costs. Food and beverage Estimated cost: + $125 to $200 per person, per day for three meals and two snacks
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